Washington State Legal Assistant 4, Revenue and Finance Division, Attorney General's Office in Tumwater, Washington

Description

This position will remain open until a sufficient number of qualified candidates have applied. First review of applications is expected to occur on 4/27/2018 and will be ongoing. It is in the applicants' best interest to submit their application materials as early as possible. The hiring manager reserves the right to make a hiring decision at any time. This job posting may be closed at any time without notice.

Agency Information

The AGO serves more than 230 state agencies, boards, commissions, colleges and universities, as well as the Legislature and the Governor. The mission of the Office is to deliver the highest quality professional legal services to officials, agencies, and citizens of the state of Washington. The Office is comprised of over 550 attorneys and 700 professional staff. Diversity is critical to the success of the mission of the AGO. It is the recognition, respect, and appreciation of all cultures and backgrounds and the fostering of the inclusion of differences between people. Appreciating, valuing and implementing principles of diversity permits AGO employees to achieve their fullest potential in an inclusive, respectful environment. The core values of the AGO are served by a strong commitment to the value of diversity and by promoting an inclusive workplace.

For more information about the AGO, we encourage you to review the Office's newest Annual Report which can be found *HERE*.

Do you want to be a part of a diverse team that is making a difference? View our *VIDEO* to learn more about the Washington State Attorney General's Office.

The Opportunity

The Attorney General's Office is recruiting for a permanent full time Legal Assistant 4 in the Revenue and Finance Division. This position is located Olympia, Washington.

The Revenue Division provides legal services to the Department of Revenue (DOR), which administers and collects the state's major excise taxes. The division also provides legal services related to DOR's administration of the state's property tax system, DOR's assessment of operating property owned by public utilities, and DOR's administration of the state's estate tax and unclaimed property laws. The division's primary legal activity involves defending DOR in excise tax refund actions. The division also handles property and miscellaneous tax litigation and advises DOR on tax and general governmental matters.

In addition, the division continues to play an important role in the implementation of the historic tobacco litigation master settlement (MSA) by enforcing the escrow statute adopted by the Legislature applying to cigarette manufacturers selling tobacco products within the state.

Duties

This primary purpose of this position is to supervise, mentor, and coach legal support staff. This position also supports legal functions while applying independent judgment in completing complex tasks and projects. This position assistant and provides backup administrative support for the Revenue Division Chief in the Administrative Office Manager's absence, and support to other Assistant Attorneys General as necessary. This position is a member of the Revenue Management Team.

Supervisory duties: Coordinates with the Administrative Office Manager and other division managers to plan, lead, organize, and control the work performed by designated and other office staff. Assists in the hiring,

evaluation, and corrective action of designated staff, requiring a thorough understanding and implementation of the Human Resource Management System (HRMS), and agency policies and procedures. Has the authority to approve timekeeping, leave and training for employees under direct supervision. Assures appropriate and optimum use of the organization's resources and enhances the effectiveness of employees through timely appraisal and professional development opportunities.

As a member of the division's management team, attend regular and special management meetings, and participate in division business planning. Model and provide leadership to promote teamwork, motivate staff, and produce high quality services.

Legal support duties: Maintain an expert working knowledge of the procedures for electronic filings, as well as the rules and procedures for filing in state, federal, and appellate courts. Notify and assist professional staff

with court rule changes. Review and proofread legal documents for proper formatting and ensure court rules are followed. Check legal citations and references, including Westcheck of case citations as appropriate. Draft and prepare pleadings and discovery as needed. Serve and file pleadings, motions, briefs, and other legal documents meeting specific time requirements, court schedules, and confirmation procedures. Initiate correspondence and pleadings for attorneys' signatures. Conduct limited legal research on specific issues, utilizing the law library and court rules. Read and maintain a working knowledge of complex rules, policies, and operating procedures for all courts and boards. Contact various boards, courts, clients, and other parties to schedule hearings, depositions, and meetings. Organize and prepare litigation documents for trial and/or hearings, including organizing and preparing witness and exhibit lists, exhibit and trial notebooks, and subpoenas. Maintain physical and electronic files, including electronic calendars. File documents and maintain case folder/binders in an orderly fashion. Keep attorneys informed of upcoming deadlines (status reports, discovery deadlines, brief filing deadlines, hearings, etc.).

Critical Events Reader: On a rotational basis, act in the capacity of a primary critical events (CE) reader. Process all incoming critical event documents in the CE Document folder. Review all documents in the CE Document folder to determine whether they contain critical events by applying administrative, local state and federal rules, regulations and statutes. As primary CE reader, enter all critical dates through the Critical Events Tracking Notebook and non-critical events through the regular Law Manager Calendar tab, ensuring appropriate reminder times are set through the process. Maintain working knowledge of division business rules and agency policies. Coordinate the rotation of legal assistants and oversee the functions of each CE Reader. Assist in ensuring critical events are cleared off the REV Group Calendar report.

Qualifications

Option 1: High school diploma or equivalent and five years of experience in a legal environment in support of an attorney(s), administrative law judge(s), industrial insurance appeals judge(s), review judge(s) or equivalent including at least two years of supervising, leading, mentoring, coaching or training experience

Option 2: One year as a Legal Assistant 3;

Option 3: A two-year degree in Legal Secretary Studies, Paralegal Studies or related field of study plus 3 years of legal office experience including at least two years of supervising, leading, mentoring, coaching or training experience.

A Bachelor's degree may substitute for the Legal Secretary or Paralegal degree.

Supplemental Information

Applicants for legal assistant positions with the Attorney General's Office are required to take a skills assessment prior to appointment in our agency.

APPLICATION INSTRUCTIONS

In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:

  • A letter of interest, describing their specific qualifications for the position;
  • A current resume detailing experience, education, and current salary.

READ THE FOLLOWING APPLICATIONS COMPLETELY:

  • Carefully review your application for accuracy, spelling and grammar before submitting.
  • You may not reapply to this posting for 30 days.
  • The initial screening of applications will be solely based on the contents and completeness of the "work experience" and "education" sections of your application in www.careers.wa.gov, completeness of the application material submitted, and responses to the supplemental questionnaire.
  • A resume will not substitute for completing the "work experience" section of the application.
  • All information may be verified and documentation may be required.

*Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees and volunteers enjoy a respectful, safe and supportive working environment. Only by fostering the inclusion of people from all backgrounds, cultures and attributes, can AGO employees and volunteers achieve their fullest potential and best advance the goals and mission of the AGO. *

The AGO is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation/gender identity, age,disability, honorably discharged veteran or military status, retaliation or the use of a trained dog guide or service animal by a person with a disability. Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact Tracy Robinson at 360-586-7693. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com.

For questions regarding this recruitment or assistance with the application process, please contact Judith Vandergeest at (360) 586-7691 or judithv@atg.wa.gov.

If you are having technical difficulties creating, accessing or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.

Salary: $3,436.00 - $4,506.00 Monthly

Location: Thurston County – Tumwater, WA

Job Type: Full Time - Permanent

Department: Attorney General's Office

Job Number: 2018-03846

Closing: Continuous

Agency: State of Washington

Address: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504

Phone: View Posting for Agency Contact

Website: http://www.careers.wa.gov